Finances

General Property Deposit

A General property deposit of $10 is required of every student enrolled.  This deposit will be refunded in full to students at the end of their enrollment at SWTJC, when they present a clearance slip to the Business Office, indicating that they are clear in all departments.  A general property deposit, which remains without call for refund for a period of four years from the date of last attendance at the college, shall be forfeited.  The deposit shall become a part of the Pioneer Scholarship Fund.

Dormitory Deposit

A $ 150 deposit,  includes a room key and mail key required of all students residing in the college’s dormitories.  An application for admission to the college must be submitted before a dorm deposit will be accepted.  This deposit or unused portion of the deposit is refundable when students terminate their education at SWTJC.  A written request for a refund must be made within two years of the last date of attendance. 

Dorm Meal Refund

A dorm refund for meals will only be processed with a doctor’s excuse.  The excuse must be submitted each semester by the 12^th class day stating that the student has a restricted diet and is unable to eat the meals provided by the college.  The refund will only be in the amount of $200.00 and must be approved by a Vice-President of the college.

Dorm Residency

Southwest Texas Junior College will be performing background checks for students residing in the dorms.

Room and Board

As of January 2012, all entering students, including first-time college students, transfer students, or students returning to college after a break in enrollment of at least one fall semester are required to have a bacterial meningitis vaccine, at least 10 consecutive days, prior to the first day of the semester for which they are enrolling.  Students will not be able to attend classes until proof of vaccination is on file with the Admissions Office.

Room and board contract can be found on the swtjc.edu website under Campus Life Housing. The contract needs to be signed and turned into the Business Office.

Senior Citizens Audit Class

Senior citizens (minimum age, 62) may enroll in courses up to six hours of credit without payment of tuition if class space is available.

Report Enrollment as of the Official Census Date

The official census dates are the twelfth-class day of the fall and spring semesters, the fourth-class day of each summer session and sixth-class day of 1st and 2nd eight-week semesters. On or before the official census date, each student eligible for inclusion shall have paid in full the amount set as tuition or, where applicable, have valid accounts receivable on record. Students are allowed to pay their tuition and fees in installments. Such students are required to have a fully operational installment contract by the payment due date (census date) to be in good standing. This includes receipt of a first installment payment prior to the beginning of the semester. Students with non-payment for tuition will be dropped from courses for each semester.

Tuition and Fee Installment Plan/Ecashier

A tuition installment plan is available for students enrolled in a regular 16-week, 1st 8-week and 2nd 8-weekterms for payment of tuition and fees.  The installment plan is offered prior to the first day of classes via the e-cashier link on www.swtjc.edu, login, ecashier.
     
Any balance over 60 days past due will be referred to a collection agency and additional collection fees will be added.  The account holder will be liable for those fees.
 
To participate in an installment plan and divide your tuition into multiple payments, you will pay an enrollment fee of $25.00.  This is not a finance charge, but is a cost to the student.
 
SWTJC does not consider payment plans to be extensions of credit.  However, if the plan were determined to be an extension of credit governed by the Truth and Lending Act, the Annual Percentage Rate would be 0.00% and the Finance Charge would be $0.00.

Payment Methods

Students have two payment options they may choose:

Refund Policy

If enrollment is terminated for any reason, the unpaid balance of tuition and fees is due immediately. Refunds will be based on total tuition and fee charges and not on tuition and fees paid; any remaining installment payments due are deducted from the refund amount. A student may withdraw during an eligible period and still owe money to the college because of the remaining installments.

Refunds are dispersed by the issuance of a check from the Business Office or through a third party provider, BankMobile. Students will receive a kit from BankMobile at which time they will have to log in to BankMobileVibe.com or BankMobile Refundselection.com to choose their preferred refund method (checking/savings account, a check or BankMobile account.) Students will be charged a fee to replace a lost BankMobile card of $20.00.

Fall & Spring Semesters

Prior to the first class day- 100% (no minimum deducted)

During the first fifteen class days- 70%

During the sixteenth through twentieth class days- 25%

After the twentieth class day- NONE

Summer I & II Sessions

Prior to the first class day- 100% (no minimum deducted)

During the first five class days- 70%

During the sixth and seventh class days- 25%

After the seventh class day- NONE

Students who reduce their semester credit hour load by officially dropping a course or courses, and remain enrolled at the institution will have applicable tuition and fees refunded according to the following schedule.

Fall & Spring Semesters

During the first fifteen class days (reducing hours only)- 70%

During the sixteenth through twentieth class days- 25%

After the twentieth class day- NONE

Summer I & II Sessions

During the first five class days- 70%

During the sixth and seventh class days- 25%

After the seventh class day- NONE

Flexible Entry and Non-Semester Length Courses

Prior to the first class day- 100%

After the first class day see table below:

Any student who maintains an account through a scholarship fund, or who may be entitled to a refund from a scholarship fund will be reimbursed any unused monies from that account after all financial obligations to the college have been satisfied.  All reimbursements will be made within one month after the twelfth class day.  Student inquiries concerning scholarship account balances should be made at the Business Office.

All students entitled to a refund, through reduction of hours or through total withdrawal, will be reimbursed within four to six weeks after the twelfth class day.  Separate refund schedules may be established for optional fees such as intercollegiate athletics, cultural entertainment, parking, etc.  Tuition and fees paid directly to the institution by a sponsor, donor, or scholarship shall be refunded to the source rather than directly to the student.

The “pro rata” refund calculation defined in the Higher Education Amendments of 1992 applies to all SFA participating institutions.

Parking and Traffic Regulations

Parking facilities are available on campus for all students, faculty and staff.  Handicapped parking is also available (vehicles must display a handicapped placard to park in these spaces).  All cars must park in the appropriate parking lots assigned and designated by the decal that may be obtained in the Registrar’s Office.

A student’s first non-transferable decal for SWTJC and Sul Ross Rio Grande College students may be obtained in the Registrar’s Office at no charge. Decals for additional vehicles are available for $5.00 each.

Campus Police enforce parking regulations 24 hours a day, seven days a week.  Any parking violation cited by SWTJC Police carries a fine of $25.00, with the exception of parking without a placard in a space designated as Handicapped Parking carries a fine of $50. Moving violations will be filed with the Justice of the Peace, and the fine assessed if the violator is found guilty may be as much as $500.

SWTJC Transcript

Southwest Texas Junior College transcripts may be obtained by completing the online request form.  Students can also send a written request to the Registrar’s Office.  The request should include the student’s name; the name under which the student attended SWTJC, if different; date of birth; social security number; dates of attendance; and the address to which the transcript should be mailed. The request must be signed. 

Change of Student Charges

All student charges are subject to change at any time by approval of the Board of Trustees upon the recommendation of the SWTJC Administration.